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All CDB Equipment Resource reservation calendars are located on VU-C.O.R.E.S. (Core Ordering & Reporting Enterprise System)

All personnel using this equipment will need to request access to VU-C.O.R.E.S. BEFORE you can make a reservation.

If you already have access, then no additional steps are needed except for the confocal users.
Leica Confocal users will need to be setup as “Approved Users”.  Please email the Equipment Manager to be added to the system. New confocal user will not be able to access the calendar until this step is finished.


Instructions for C.O.R.E.S. Access Request

1.Go to the VU CORES website at this link:

  1. Select “New User Request Form” on the right hand menu

3.On the right side of the page, click on the link that says, “New User Request Form”

4.Sign-in with your VUNET ID and password

5.Fill out the requested information.

  1. In the comments section, be sure to advise the Office of Research your PI’s name and which billing numbers your PI wants you to have available to bill.


  • For your “Access Role”, select “Resource User”
  • You will need your employee or student ID number. You can get this by signing in to the C2HR website. Your ID number is under your name in the upper right hand corner of the screen.
  • It will take up to 48 hours after the above steps are completed before you are uploaded into the system.
  • It is the responsibility of your PI, your Lab Manager or your departmental administrator to assign billing numbers to your Resource User account after it is active.
  • It will take up to 48 hours after the above steps are completed before you are uploaded into the system.


Making a Reservation in VU-C.O.R.E.S. for CDB Equipment

  1. Once you are setup in the VU-C.O.R.E.S. system, Log into VU-C.O.R.E.S.

  2. Under the “General” options links, click on “Reserve Core Device” & select CDB

  3. Select the box by the instrument you need and click “View Calendar”

  4. Finally, start your reservation by clicking on an available time… and, finish by filling out the requested information.

(a) Select the appropriate billing number

(b) Select Start/Stop times

(c) Add important comments to the reservation. For example, add the type of rotor your will be using in an ultracentrifugation run.


Instructions for PIs and Lab Managers

When a member of your lab obtains VU-C.O.R.E.S. access, you receive a confirmation email. Depending on the information they provided in their request, they may or may not have access to your available billing numbers. If you want to add/change/restrict what billing numbers are assigned to them, then you need to take additional steps below. These changes in billing designation must be initiated by the PI, their assigned Lab Manager or the departmental administrator.

  1. From the VU-CORES Main Menu, select Maintenance Menu, then Resource User Maintenance.

  2. A list of Resource Users currently associated to the PI will display. The right column shows the billing numbers currently assigned to each Resource User. Click on the Resource User’s name to edit their available billing numbers.

  3. Designate the billing numbers available to that Resource User by checking/unchecking the boxes on the left.

  4. Click Update at the bottom of the page.


Problems or More Information

For additional VU-C.O.R.E.S. information, use the link:

For the official C.O.R.E.S. reservation manual, use:
C.O.R.E.S. Reservation Manual

For the CDB Equipment Resource Core’s FAQ on the C.O.R.E.S. Reservation & Billing system, use:
CDB Reservation & Billing FAQ


If you have any problems, please contact the Equipment Manager.